As you already know, cloud technology has grown exponentially over the past several years. Thanks to its rapid-fire growth, people can now save and access information on their laptop or mobile device more quickly – provided they have an internet connection.

 

While most business owners know how to use cloud technology at a fundamental level, there are advance ways they can use it to help grow their business. Here are five ways business owners can take full advantage of cloud technology and use it to its fullest potential.

 

Provides Greater Flexibility

Before cloud computing, business owners and their employees had to be at one location to complete their work. Now, thanks to this technology, both parties can get more done anywhere without dealing with many obstacles. Furthermore, business owners can manage their business much better without much hassle since the information they need is in the cloud.

 

In addition to better management, the scalability of cloud technology allows firms to reduce the number of servers needed to save huge chunks of data. Therefore, reducing the cost of maintenance required to keep them running smoothing.

 

Increased Opportunities for Business Owners

In addition to reducing the cost of server maintenance, cloud computing is internet-based. Meaning business owners don’t need to waste time and money purchasing and installing multiple servers. They pay a small subscription fee, and they’re good to go.  

 

Also, cloud technology doesn’t require a big IT team. Because the cloud completes tasks, such as data backup recovery, business owners don’t need to spend money hiring IT professionals to perform such tasks. Instead, they can use that money to hire people for more significant roles, such as data analysis.

 

Provides Data Recovery and Security

You’re working on a project, and your computer crashes right before you have the chance to save your progress. Luckily for you, the cloud saves and backs up your work automatically. Therefore, if anything happens, your data doesn’t get lost, and you can continue where you left off.

 

Furthermore, cloud technology does a fantastic job of securing data. One way it does this is through a cloud access security broker (casb). What is casb? It’s a security measure that enforces guidelines all cloud-based security policies must meet. Therefore, providing business owners with more security over their data, and giving their customers peace of mind knowing their data is safe as well.

 

Increases Workforce Collaboration

As mentioned earlier, cloud technology allows for both business owners and their employees to work anywhere. It creates a virtual office space where both parties can work on projects, share information with each other, and edit their work. As a result, more work gets completed, there’s no time getting wasted, and both parties can work comfortably anywhere in the world.

 

Plus, this saves costs because both parties don’t have to waste money on gas driving to and from an office building. Even cooler, this situation can be replicated on one’s mobile device thanks to downloadable applications.

 

Improves Document Control

Before the cloud existed, people emailed documents to each other as attachments, which resulted in a mess of different file content, formats, and titles. Therefore, spending hours organizing everything and wasting time in the process.

 

Now, with cloud technology, everything is organized in one location. Therefore, team members know what they’re looking at without any issue, which improves workforce collaboration. Improved document control works best when you have team members that live in different regions of the world.

 

Conclusion

Those are the five ways business owners can take full advantage of cloud technology to grow their business. If you’re a business owner,  hope you learned a few things you can use for your business that you didn’t know before reading this article.

 

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One key to running a successful venture is to automate as many business processes as possible using relevant software and tech tools. Human resource management systems enable businesses to focus on the needs of their clients, instead of their own. You could use tools like resourcing, operations, and reporting softwares, as well as a quality CRM to free up your team and focus on the customer. Here are five essential tools and technologies that help you do just that:

 

Project Management

Every project manager needs tools and technologies to manage client projects effectively. Some project management tools are simple to use and can significantly increase workplace productivity. These tools makes it easier to coordinate internal and external tasks among team members, like calling a list of clients and sending out mass emails. Project management tools, such as Workfront or Asana, give managers full transparency and enable them to work in clear visible workspaces away from email. While some project management systems are hard to understand, others come with vastly simpler interfaces. A digital project management system is an excellent tool for tracking client communication and collaborating with prospects. In fact, you can integrate many project management system with CRM platforms to create an even more seamless workspace.

 

Digital Reporting

Perhaps you have used tools such as Google Sheets for client reporting. If you find that the info you are tracking on Sheets isn’t giving you enough insight, then you could consider hooking it up to a BI system so that it can display and extract actionable insights about your clients. Digital client reporting systems are far much efficient than manual reporting. They are time saving and enable an agency to customize its analytics. Online client reporting tools provide a precise overview of market performance and make it easier to update analytics dashboards.

 

Human Resource Information System (HRIS)

Perhaps you have been wondering what does an HRIS do for business? It is a software package designed to help HR professionals manage their data. A human resource manager can utilize an HRIS to collect relevant data, such as birthdays, pay rates, tenure, hire dates, and more. The system will store it safely, and you can customize this software to the needs and requirements of your workers. It allows human resource professionals to store data in a centralized, accessible location. Moreover, HR professionals can use this system as a digital backup for paper files.

 

Cloud Storage

There is an array of options of storing critical files. However, the priorities for any company is security, ease of access, and syncing options. Google Drive is an example of an excellent cloud-based file storage option. It allows an enterprise to sync all of its files into one accessible area. Cloud-based storage is a perfect fit for online retailers as it facilitates secure data sharing and storage. Google Drive is also great because it automatically updates the previous version of a file whenever it is changed. As such, everyone can access the latest version, irrespective of the device they are using. Moreover, cloud storage allows staff members to share folders from any location. Of course, you want to add an extra layer of security to ensure client’s sensitive information doesn’t leak. Cloud storage vendors have a range of solutions for this, including physical security keys and 2-step verification.

 

Customer Relationship Management Software

CRM software is crucial to running a successful venture. You will need a system to manage customer data as your business continues to scale. A good CRM should also help you track client communication and billing contacts, manage invoices, and allow you to customize which employees are able to see customer info. Working with and without a CRM is a night and day difference, but make sure you find the right system for you company. No two companies are built the same, so make sure your software fits the needs of your company.

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