Office management involves the ability to handle various tasks and responsibilities of that capacity. A good Office Manager is the one who ensures that all he deals with all the duties of the office responsibly. The core duty of an Office manager is to control and improve the logistics within the office to ensure support for all employees of the enterprise. An Office Manager also controls checkbook IRA for every employee. As an Office Manager, you take up various tasks such as being the office shopper, overseer, financial advisor and event scheduler.
An office manager cannot manage all the roles that are involved in office management unless he has employed sophisticated office management software and tools. This factor makes office management enjoyable and easy to handle.
The following are some of the most useful office management tools that can help you to improve your management skills in an office.
The Scrum Board
This tool is popularly known for software businesses. It is a management strategy that allows enterprises to adapt to changes quickly and also reduce unhealthy lagging. Jeff Sutherland established this style in 1993, and it has been used by various organizations such as government agencies and car companies to achieve their goals. The tool enables companies to attain their planned programs within the set timelines. Scrum involves the following steps.
- Hurries that are aimed at reaching the project’s milestone. This process takes a maximum of two weeks.
- Monitoring of all the elements of the projects by use of daily stand-ups.
- A scrum board. This function is meant to trace the progress of every department regarding completion of the project.
- Continuous advancement of the project objectives to ensure that the customer’s needs and desires are met.
Customer Relationship Management Insightly
A business will have to serve customers regardless of it being a B2C or B2B. It may sound impossible to keep track of all the business customers, but Insightly gives you the ability to manage all of them efficiently. The tool enables you to organize all of your clients and also allows you to manage projects. Additionally, Insightly can detect every social media account that is associated with your customers’ email addresses. The application brings all your clients’ information in one place and the long run, you get some easy tasks in the office.
Hipmunk for Travel
Everyone finds it easy to organize for their traveling programs. It becomes complex when as an Office Manager, the company requires you to plan for a travel program of a section of employees. It is a different, arduous duty. Fortunately, Hipmunk makes everything easy for you in this case. The tool advertises thousands of hotels and flight while comparing them from various sources. The App allows to compare the flight and also directs you to the location of the hotel that you booked. The style also allows you to purchase a package. This puts your trip into a one-easy transaction.
Amazon Business
Ordering products needed for office management is probably one of the hardest and tiresome exercises in office management. Some of the products that are always used in an office include notepads, printer inks, and company jumpsuits. Amazon Business is the best helper for you when it comes to ordering office products. Amazon offers you free two-day shipping and allows you to open numerous accounts that can be used by other employees to purchase goods.
HootSuite for Social Media Management
You may not be tasked with the responsibility of managing your company’s social media as an Office Manager, but it is imperative to keep an eye on the things that are posted on the accounts. In such an instance, HootSuite can become all that you need. The App enables you to schedule various posts of more than 35 networks. It can also allow you to monitor how the company’s posts are doing and check what people post about the company.
All the tools that are discussed in this article are essential to tackle various roles in office management. A combination of them can make the exercise a real breeze. Make a wise choice of the ones that best fit for the tasks you are responsible for as an Office Manager in your particular company.
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